Guides
Sharing a floor plan by link
The default way to send a floor plan is the email attachment — and it has three familiar drawbacks. The recipient holds an outdated file after the first change, large attachments get rejected by mail systems, and nobody afterwards knows which version is in circulation.
A view-only link solves all three at once. The recipient opens the current state in a browser, installs nothing, and can view the plan and download a PDF — but cannot change it.
What a view link does and does not do
The link opens the plan in a browser without editing tools. Zoom, switching between 2D and 3D, the dimensions and PDF export remain available. The tools for drawing, saving and changing are hidden.
That makes it right for everyone who should see something but change nothing: prospects, owners, colleagues in a review loop, and suppliers who just need a base drawing.
- View, zoom, switch between 2D and 3D
- PDF export for the recipient
- No editing, no saving
- Nothing to install at the other end
When a link beats an attachment
Whenever the plan may still change. While a survey is being corrected or rooms are being renamed, any file you send is already out of date by the time it lands in an inbox.
It also helps with several parties involved: owner, manager and trade all see the same state instead of debating three different versions. For the file and for contract annexes, the PDF remains right, because it can be archived unchanged.
Care when passing links on
A link is only as confidential as its recipient. Treat it like a file: do not post it publicly, do not put it in open groups, and do not send it to distribution lists whose membership you do not know.
For material that must stay with a defined group of people, a directly addressed attachment remains the clearer route. The link is a tool for work in progress, not for confidential final versions.
Frequently asked questions
Can the recipient change my plan?
No. A view-only link hides every editing tool. The recipient can look, zoom, switch between 2D and 3D and download a PDF.
Does the recipient need an account or an install?
No, the link opens in a browser. That is the main advantage over formats like DXF, where the recipient would need their own software.
When should I send a PDF instead?
When the state is final and needs archiving, for example as an annex to a contract or for the property file. A PDF is unchangeable and independent of any service.